How this IT giant sped up its Vendor Payments cycle by 2X in 72 hrs

Learn how we enabled an IT giant to automate their vendor payments process across 9 locations in 3 days by using Hubler's no code digital transformation platform.

2,000+
Vendors connected
60%
Faster AP processing
6 days
To go live
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About the Company

A 30-year IT services leader

A 30-year-old digital and IT services company with a global team of 4,500+ across 6,000 employees, 11 locations, and 3 countries. As a leader in enterprise technology, they were acutely aware that their own internal AP processes had not kept pace with their growth.

The Challenge

Vendors had zero visibility into payment status

With 2,000+ vendors lacking access to their SAP ERP, Accounts Payable was painfully manual. Vendors had no way to check invoice status and constantly followed up with AP teams, consuming bandwidth on both sides. Invoice submission was done via email, reconciliation was manual, and processing backlogs were chronic.

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Email-based invoice submission
2,000+ vendors submitting invoices via email β€” untracked, unautomated.
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Constant vendor follow-ups
AP teams spent hours each week answering status queries from vendors.
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No SAP access for vendors
ERP locked to internal teams β€” vendors completely in the dark on payment timelines.
The Hubler Solution

A no-code vendor portal integrated with SAP

Hubler built a no-code Vendor Portal and AP Hub that integrated directly with their SAP ERP. Vendors could log in, match invoices to Purchase Orders, track payment status in real time, and receive automated rejection notifications with reason codes. The AP team got a unified dashboard to manage the entire payable cycle β€” with zero manual status updates required.

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Self-service vendor portal
Vendors submit, track, and reconcile invoices without calling anyone.
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Live SAP integration
Portal data syncs with SAP in real time β€” single source of truth for both sides.
βœ…
Automated rejection flows
Invalid invoices returned with reason codes automatically β€” no manual back-and-forth.
Results

Faster processing, zero follow-up overhead

60%
Faster AP processing
6 days
Build and go-live
2,000+
Vendors self-serving

AP team buried in vendor queries?

A self-service vendor portal eliminates manual follow-ups and gives every vendor real-time payment visibility.

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